Top Event Software Solutions to Elevate Your Planning Process

Key Takeaways

Event management software streamlines planning, execution, and management of events, enhancing both organizer efficiency and attendee experience.
72% of event organizers find event management software essential for success, reporting increased productivity and significant time savings.
Top all-in-one event management platforms like Whova, Cvent, and Bizzabo offer comprehensive features, while registration tools like Eventbrite and Eventzilla excel in user accessibility.

Looking for the best event software to streamline your planning? This guide covers top solutions for managing registrations, logistics, and enhancing attendee experiences.

What is an event management software?

Event management software options help organizers with all stages of planning, executing, and managing events. It can be an all-in-one platform or specialized event management tools focusing on specific event management tasks, such as project management, event marketing, registration handling, and guest communication. These tools assist in key tasks like budgeting, scheduling, guest list management, vendor coordination, and logistics, ensuring that every aspect of the event is meticulously planned and executed using event planning software.

Moreover, event management software enhances the attendee experience by enabling efficient registration and communication prior to and during the event. Some platforms also offer features for managing budgets, producing financial reports, and analyzing attendee demographics, making them versatile tools for different types of events, including in-person, hybrid, and virtual formats.

Why invest in event management software?

Investing in event management software is crucial for several reasons. A significant 72% of event organizers consider it essential for event success, underscoring its importance in the planning process. Event management software solutions streamline operations, making it easier to handle complex tasks and ensuring that nothing falls through the cracks. Additionally, 68% of organizers reported increased productivity after implementing such tools, highlighting the efficiency gains they offer.

Moreover, businesses using event technology save an average of 200 hours per year in event planning and execution, which translates to substantial cost savings and more time to focus on creating memorable experiences for attendees. Automating repetitive tasks and offering real-time insights, event management software empowers planners to make data-driven decisions, enhancing the overall experience for organizers and attendees.

Top 10 Event Software ranked by popularity and reviews

When it comes to selecting the best event management software, popularity and user reviews are essential factors to consider.

The top 10 event software ranked by popularity and reviews include:

Fliplet
Cvent
Eventbrite
Bizzabo
Whova
vFairs
EventMobi
Swoogo
Eventzilla
Crowdcomms

These platforms have proven themselves in the events business, offering a range of features that cater to different needs and event types.

Each of these tools brings unique strengths to the table. For instance, Cvent and Bizzabo are known for their robust features and scalability, making them ideal for large conferences and trade shows. On the other hand, Eventbrite and Eventzilla are popular for their user-friendly interfaces and powerful registration and ticketing capabilities.

Understanding each platform's strengths helps event planners choose software that aligns with their specific requirements and goals.

Key Features of Event Management Software

An ideal event management system boasts a well-organized interface with clear navigation and helpful tooltips. It should handle budgeting, scheduling, guest list management, vendor coordination, and logistics. Essential features include easy usability, reliability, affordability, and comprehensive tools.

Integrating with CRM systems and marketing platforms enhances operational efficiency and saves significant time, potentially freeing up over 60 hours monthly.

User-Friendly Interface

A user-friendly interface in event management software simplifies the planning process, making it accessible for all team members. This feature streamlines complex tasks, allowing individuals with varied expertise to contribute effectively.

Whova, for example, is recognized for its user-friendly interface that empowers event planners to host interactive sessions effectively.

Integration Capabilities

Event management software should support integrations with CRMs and email marketing tools to enhance operational efficiency.

Using integrations can help create a centralized hub for managing event-related data and processes.

Comprehensive Features

Comprehensive features like ticketing, Registration & Ticketing, attendee engagement, and analytics simplify planning by managing tasks such as guest registration, venue booking, and attendee management.

Real-time reporting and analytics in venue management software provide insights into performance metrics and booking trends. A high degree of customization allows conferences and events to be tailored within event management systems.

Top All-In-One Event Management Platforms

Event organizers seeking a comprehensive solution should consider all-in-one event management platforms. These systems integrate features such as registration, ticketing, marketing, and attendee engagement, simplifying the planning process and ensuring seamless coordination.

Some of the top all-in-one event management platforms include Fliplet, Whova, Cvent, and Bizzabo.

Fliplet

Fliplet is a versatile event management platform that empowers event planners by offering customizable mobile app solutions tailored to specific event needs. With Fliplet, organizers can create dynamic event apps that enhance attendee engagement through interactive features like live polling, personalized agendas, and networking opportunities. The platform's flexibility allows for seamless integration with existing event management systems, ensuring a smooth planning process.

Notably, Fliplet offers enterprise plans that include unlimited events and users at a lower cost than any competitor, making it an affordable choice for organizations of all sizes. View our transparent pricing to see how we compare.

Its user-friendly interface and robust functionality make it an ideal choice for managing complex events, from conferences to corporate gatherings, providing a comprehensive solution to streamline the entire event lifecycle.

Whova

Whova provides an all-in-one event management system, allowing organizers to handle registration, event apps, websites, tickets, and attendance tracking. It includes features like live polling and networking tools to enhance participant interaction.

Whova's customer support is highly praised for its quality and responsiveness. Its pricing structure includes a charge of 3% plus $0.99 per paid ticket, making it competitive among event management platforms.

Users appreciate Whova for its robust attendee engagement tools, including options for networking and detailed event insights; it has supported over 10 million attendees.

Cvent

Cvent is suitable for large events like conventions, trade shows, and conferences. It offers comprehensive features including registration management, venue sourcing, and marketing automation. Cvent's platform is designed to handle complex event requirements and provides robust analytics and reporting capabilities.

The platform integrates with various third-party tools and offers mobile event apps to enhance attendee engagement. Cvent is known for its scalability and ability to manage events of all sizes, from small meetings to large-scale conferences.

Bizzabo

Bizzabo is an event management platform that combines registration, marketing, and engagement features in one solution. It offers tools for creating event websites, managing registrations, and engaging attendees through mobile apps and networking features.

Bizzabo is particularly strong in event marketing automation and provides comprehensive analytics to help organizers understand attendee behavior and event performance. The platform is designed for professional event organizers and offers both in-person and virtual event capabilities.

Registration and Ticketing Tools

Registration and ticketing tools are essential for managing attendee sign-ups and payments. These platforms streamline the registration process, handle payment processing, and provide organizers with valuable attendee data.

Top registration and ticketing tools include Eventbrite, Eventzilla, and TicketBud.

Eventbrite

Eventbrite is one of the most popular event registration and ticketing platforms, known for its user-friendly interface and comprehensive features. It allows organizers to create event pages, sell tickets, manage registrations, and promote events through built-in marketing tools.

Eventbrite charges a fee per ticket sold, making it accessible for events of all sizes. The platform also offers mobile apps for both organizers and attendees, enhancing the overall event experience.

Eventzilla

Eventzilla provides a cost-effective solution for event registration and ticketing. It offers customizable registration forms, payment processing, and attendee management features. Eventzilla is known for its competitive pricing and user-friendly interface.

The platform supports various payment methods and provides organizers with detailed reporting and analytics to track registration trends and attendee engagement.

Virtual and Hybrid Event Tools

Virtual and hybrid event tools have become essential for modern event planning, enabling organizers to reach global audiences and provide flexible participation options.

Top virtual and hybrid event platforms include Zoom Events, Hopin, and Accelevents.

Zoom Events

Zoom Events provides a comprehensive platform for hosting virtual and hybrid events. It offers features like live streaming, breakout rooms, Q&A sessions, and networking capabilities. Zoom Events integrates seamlessly with Zoom's video conferencing infrastructure.

The platform supports events of various sizes and provides organizers with tools for registration, attendee management, and post-event analytics.

Hopin

Hopin is a virtual event platform that offers features for hosting online conferences, trade shows, and networking events. It provides virtual booths, networking lounges, and interactive sessions to enhance attendee engagement.

Hopin's platform is designed to replicate the in-person event experience in a virtual environment, making it ideal for organizations looking to transition to online events or offer hybrid options.

Attendee Engagement Tools

Attendee engagement tools help create interactive and memorable event experiences. These platforms enable real-time interaction, feedback collection, and networking opportunities.

Top attendee engagement tools include Slido, Poll Everywhere, and PheedLoop.

Slido

Slido is a Q&A and polling platform that enhances audience interaction during events. It allows attendees to submit questions, vote on polls, and participate in live discussions. Slido integrates with popular presentation tools like PowerPoint and Google Slides.

The platform helps event organizers gather real-time feedback and ensures that all attendees have a voice, making them feel more involved and connected.

Poll Everywhere

Poll Everywhere is a polling software designed to enhance audience interaction and engagement. It supports various response formats. These include multiple choice questions, Q&A sessions, word clouds, rankings, and competitions.

Attendees can use smartphones to participate, and it integrates with PowerPoint, Google Slides, and Keynote.

PheedLoop

PheedLoop incorporates gamification to enhance engagement through competitive activities. Its features are designed to create a dynamic event experience that encourages real-time participation, making events more interactive and enjoyable for attendees.

Project Management Software for Event Planning

Effective project management is crucial for organizing and executing successful events. These tools streamline tasks, track progress, and enhance team collaboration.

Some of the top project management software for event planning include Trello, Asana, and BaseCamp.

Trello

Trello is known for its easy-to-use interface and unique card design, making it an effective tool for event planning. Its user-friendly interface allows for quick adoption among team members, reducing training time and facilitating team learning and collaboration.

Users find it easy to start using Trello, further enhancing team collaboration effectiveness.

Asana

Asana offers pre-made templates for events, task tracking, and collaboration tools to enhance project management. Despite its strong project management capabilities, Asana lacks event-specific tools such as an event app, web pages, check-in functionalities, and name badge generation.

However, it integrates seamlessly with tools like Outlook, Slack, and Gmail, allowing for improved communication and task management.

BaseCamp

BaseCamp consolidates various project management tools including message boards and file storage, facilitating better communication among event teams. Its to-do lists and message boards help manage tasks and communication in one platform.

The platform's file storage options allow event planners to keep all related documents organized and accessible.

Venue and Resource Management Tools

Managing venues and resources is a critical aspect of event planning. Effective venue management tools automate bookings and scheduling, reducing the chances of double bookings and manual errors. Some top tools in this category include Planning Pod, Tripleseat, and Social Tables.

Planning Pod

Planning Pod offers integrated venue management features that assist in effectively coordinating event logistics. The best event management software solutions now include integrated design and attendee management functionalities, allowing for seamless transitions from planning to execution.

Common features include element libraries, customized room boundaries, reusable templates, automatic alignment, auto-generated layouts, and representation in both 2D and 3D.

Tripleseat

Tripleseat offers key features such as event mapping, detailed reports, customizable branding, and credit card payment processing. Its event mapping feature enables users to visualize venue layouts, enhancing the planning process. Tripleseat provides detailed reports to track event performance and logistics.

It is also known for providing quality support to its users.

Social Tables

Social Tables provides tools for creating detailed seating arrangements, optimizing guest interactions at events. Its check-in functionality simplifies the process of managing guest arrivals and tracking attendance efficiently. Social Tables specializes in creating interactive floor plans and managing room layouts to enhance event design.

These tools enhance event planning through efficient management of seating arrangements, check-in processes, and event layout designs.

Cost-Effective Event Software Solutions

For small organizations and nonprofits, cost-effective event software solutions are essential. These tools help streamline planning processes without incurring high costs.

Some top cost-effective tools include WildApricot, Evite, and Give Lively.

WildApricot

WildApricot automates membership management and event planning, making it ideal for small nonprofits. Its membership management features streamline processes such as renewing memberships and tracking member data.

WildApricot's event planning capabilities include managing registrations, payments, and communication with members about events.

Evite

Evite is a popular platform that enables users to create and send online invitations for various events. It includes RSVP tracking features that allow hosts to monitor guest responses in real-time. Users can choose from a variety of customizable templates when crafting their invitations on Evite, allowing for personal expression.

These templates are designed to be visually appealing and cater to a range of event themes and occasions.

Summary

Choosing the right event management software can transform your event planning process, making it more efficient and effective. From all-in-one platforms like Whova and Bizzabo to specialized tools like Eventbrite and Give Lively, there is a solution for every type of event and budget. By investing in the best event management software, you can ensure that your events run smoothly, engage attendees, and achieve your organizational goals. Embrace the power of these tools and elevate your event planning to new heights.

Ready to explore how Fliplet's event management platform can help streamline your events? Learn more about our platform or see how other organizations have succeeded with our solutions.

Lisa Broom

Head of Marketing

Lisa Broom is the Content Writer and Head of Marketing at Fliplet - an app building platform that enables anyone to easily create engaging and interactive mobile and web apps.

Frequently Asked Questions

What is event management software?

Event management software is a comprehensive tool that assists organizers in planning, executing, and managing events by streamlining tasks such as budgeting, scheduling, registration, and enhancing attendee engagement.

Why should I invest in event management software?

Investing in event management software is crucial as it boosts productivity, streamlines operations, and enhances the attendee experience. This leads to more efficient decision-making and overall successful events.

What are some top event management software options?

Whova, Cvent, Bizzabo, Eventbrite, Eventzilla, and Hopin are excellent event management software options, each with distinctive features tailored to various planning requirements. Selecting the right one depends on your specific event needs.

How does event management software enhance attendee engagement?

Event management software significantly boosts attendee engagement by offering features such as live polling, feedback collection, and interactive activities, creating a more dynamic and interactive event experience. This technology fosters greater participation and connection among attendees.

Are there cost-effective event management software solutions for nonprofits?

Absolutely, cost-effective event management software solutions for nonprofits include WildApricot, Evite, and Give Lively, which provide free or affordable tools for handling registrations, memberships, and fundraising efforts efficiently.